The complete system for your veterinary clinic
Medical records, scheduling, hospitalization, per-branch inventory, point of sale, online store and SRI-authorized electronic invoicing. One system, not six programs held together with spreadsheets.
No credit card · Ready to use the same day
- Visits and hospitalization
- Per-branch inventory
- Checkout and SRI invoicing
- Online store
- Reports and margin
A real VetAdministrator panel, not a mockup
The day disappears into work the system should do by itself
Most clinics don't lose money for lack of patients, but through what slips between tools: the medication administered and never billed, the stock that said 12 when there were 3, the invoice made separately in another program.
How it works today
- Medical records in notebooks and photos in WhatsApp
- Inventory that only balances when someone counts by hand
- Invoicing in another system, with sequences that collide
- Nobody knows if the month was profitable until the accountant says so
With VetAdministrator
This is the system you'll actually use
These screenshots come from the running product, with data from a sample clinic. Pick an area and see the real screen.
The whole consultation, in one place
Scheduling, medical records, hospitalization, prescriptions and lab work connected to the same chart. What the vet writes during the visit is already in the patient's history.
Medical records
The patient's entire chart on a single screen
- Chart per pet with notes, pathologies and drug allergies
- Health checks: weight, temperature, heart and respiratory rate
- Medical exams with attached files (X-rays, lab work, photos)
Appointment scheduling
Today's schedule, with vet, room and reason for visit
- Appointment states: scheduled, confirmed, in progress, finished, cancelled
- Vet, branch and room assigned per appointment
- Automatic email reminder 24 hours before
A system built to actually operate
It isn't a CRM adapted for vets: every module exists because a clinic needs it every day.
0
operational modules
From medical records to profit and loss
0
granular permissions
Every screen and action can be restricted
0
importable entities
Migrate your catalog and history from Excel
SRI
authorized invoicing
Electronic signature, sequences and credit notes
All 41 modules, grouped the way a clinic uses them
It all ships in the same system: no modules sold separately and no integrations to maintain.
Clinic
The whole consultation, in one place
8 modulesSales & invoicing
Charge at the counter or online, and invoice the SRI automatically
7 modulesInventory
Real stock per branch, not a number from memory
5 modulesFinancials
Know if the month closed well, without building a spreadsheet
6 modulesAdministration
Many branches, one panel, permissions down to the detail
7 modulesGrowth
Get clients back, without chasing them by hand
8 modulesIt adapts to the size of your operation
The same system works for a single-vet practice and for a chain with branches, hospitalization and a store.
From signing up to seeing patients, the same day
No installation, no server, no technician visit. It's in the cloud: create the account and your clinic is already online.
- 1
Create your account
Enter your clinic's name and get your own address: yourclinic.vetadministrator.com. You land in the panel already signed in.
- 2
Load the catalogs
One click seeds all 11 starter catalogs: species, breeds, vaccines, product types, categories and more. Your own catalog comes in via Excel.
- 3
Configure what's yours
Tax data for invoicing, payment methods, branches, team hours, permissions and your branding. With a welcome checklist.
- 4
See patients and charge
Book, record the visit, charge at the POS and the invoice comes out authorized. Inventory and dashboard update themselves.
Your patients' data and your cash, taken seriously
Isolation between clinics isn't a marketing promise: it lives in the data engine and is audited by automated tests on every change.
Per-clinic isolation
Every query is scoped to the business in the data engine, and fails closed if it can't identify it.
Permissions and ownership
163 permissions, roles per position and an owner role granted only with email authorization.
Encrypted credentials
Integration keys are stored encrypted at rest, not in plain text.
Backups and audit log
Automatic database backups and a log of who did what, when and in which branch.
Clinics already working this way
Stories from clinics that swapped notebooks and spreadsheets for a single system.
Illustrative examples while we publish verified testimonials from our clients.
Since we rolled out the system we've cut time spent on admin work, and electronic invoicing stopped being the headache at end of day.
-60%time on admin work
I run three locations and each used to have its own inventory spreadsheet. Now I see all three branches from the same panel, with separate stock and logged transfers.
3branches in one panel
Clients book their appointments and buy food from the online store without calling us. The front desk is no longer glued to the phone.
24/7scheduling and store open
One price per clinic, not per vet
Every plan includes a 14-day trial with all features and asks for no credit card. Prices are in US dollars and include hosting, updates and backups.
Basic
For the practice that wants to leave notebooks and spreadsheets behind.
$29/mo
Billed monthly, cancel anytime
Start free1–2 people, a single location
- 2 users
- 1 branch
- 100 products
- 5 GB of files
- Medical records and patients
- Appointment scheduling with automatic reminders
- Prescriptions and exams with files
- Single-branch inventory control
- Point of sale and cash register
- Dashboard with period sales
- Excel import
- Email support
Professional
For the clinic with a team that already invoices and sells online.
$59/mo
Billed monthly, cancel anytime
Start with ProfessionalTeams of 3–10, up to 3 locations
- 10 users
- 3 branches
- 1,000 products
- 25 GB of files
- Everything in Basic
- SRI electronic invoicing with signature and sequences
- Electronic credit and debit notes
- Branded online store and client portal
- Hospitalization with medication schedule
- Discounts, coupons and loyalty points
- Email campaigns and blog with SEO
- WhatsApp with CRM and per-agent attribution
- Priority support
Enterprise
For hospitals and chains with several locations and demanding accounting.
$99/mo
Billed monthly, cancel anytime
Start freeChains and veterinary hospitals
- Unlimited users
- Unlimited branches
- Unlimited products
- 100 GB of files
- Everything in Professional
- Unlimited branches and users
- Verified custom domain with your brand
- Inter-branch transfers and requisitions
- Profit and loss with weighted average cost
- Commissions and per-service commission rules
- Receivables with credit limits
- Memberships and member registry
- Integrated delivery and AI assistant
- Dedicated support and team training
14 days free on any plan · Change plans anytime · No lock-in contract
In every plan
These are never billed separately in any plan
- Cloud hosting and updates
- Automatic database backups
- Your own subdomain with SSL
- Granular roles and permissions
- Excel import and export
- Help center and in-screen contextual help
What people usually ask before deciding
If you have a question that isn't here, message us on WhatsApp and we'll answer straight.
Try it with your clinic's data
Create your account, load the starter catalogs with one click and import your catalog from Excel. If it doesn't work for you in 14 days, you pay nothing.
- 14-day trial
- No credit card
- Assisted migration
- Cancel anytime